Group Activity: Clause Identification from CoPM (Visual-Based Learning) #

Intent:
This activity is designed to familiarize participants with the clause structure and requirements of the Code of Practice for Palm Oil Mills (CoPM) by interpreting real-world scenarios through photos and matching them to applicable clauses. Participants will also practice identifying valid audit evidence types as part of the audit process.

📝 Activity Instructions: #

1. Group Formation
   All participants are to be divided into 5 groups. Each group will take part in turn, but participants will participate individually within their group.
2. Photo Reference Material
   A total of 39 scenario-based photos are provided in the following link:
   🔗 http://osh-isis.com/copm/clause-activity.pdf
   Each photo represents a real or simulated mill condition for clause interpretation.
3. Clause Identification Task
   • Participants must refer to the CoPM standard clauses available here:
     🔗 https://oshisis.com/docs/code-of-good-milling-practice-for-palm-oil-mills-copm
   • For each selected photo, the participant must:
     • Identify the most relevant 1 clause from the CoPM standard.
     • Determine the appropriate type of objective evidence to verify compliance:
       • I = Interview
       • D = Document Review
       • O = Observation
       • (Or combination such as I+D, D+O, etc.)
4. Turn-by-Turn Presentation
   • The activity will proceed in a rotating sequence: Group 1 → Group 2 → Group 3 → Group 4 → Group 5, then back to Group 1 and so on.
   • Each participant may only write ONE clause per turn.
   • If the participant identifies additional relevant clauses for the same photo, they must wait until their next turn to write it.
   • Clauses that have already been used by others are not allowed to be repeated.
5. Objective Evidence Justification
   Participants must clearly state the type of evidence (I, D, O, or combination) that would best support verification of the clause identified.
6. Marking Reference
   Use the example provided on Page 1 of the photo set PDF as a formatting guide for your response and marking style.