1. POLICIES #
2. PROCEDURES / S.O.P #
- Site Management SOP
- Complaint & grievances Procedure
- Internal Audit Procedure
- Communication and Consultation Mechanism (Procedure)
- Traceability Mechanism or Procedure
- Handling Non-Conforming Oil Palm Biomass Procedure
- Traceability Model procedure
- Procedure for Outsourced Activities
- Safety and health procedure
3. MANAGEMENT PLAN #
- Oil Palm Biomass Management Plans for Management Review
4. DOCUMENTED INFORMATION #
a). Management System #
- Legal Identification & Monitoring
- Internal Audit Reporting
- Annual Management Review
- Training programme
- Compliance Obligation Report
- Nonconformities and corrective actions
- Monitoring and measurement results
b). Stakeholder Management #
- List of Stakeholder
- Complaints and resolutions
- Consultations, communications and actions taken
- Proof of Legal Acquisition of Land Title
- Compensation of Land Acquisition
- Information to Subcontractors
c). Operation / Production #
- Business Management Plan
- Pricing Mechanism
- Handling of Non-Conforming Oil Palm biomass Document
- Production Records
- Records of sales, delivery, or transportation
- CoC Implementation Records
- Accounting Record
d). Employee Management #
- Updated Labour Register
- Pay Slips
- Disciplinary Actions Report
e). OSH #
OSH Plan including;
- HIRARC
- First Aid System
- OSH Records
f). Environmental/Biodiversity #
- Energy Assessment
- Water Management Plan
- Waste Management Plan
- GHG Reporting
5. APPOINTMENT OF PERSONNEL #
- Communications and Consultation Officer
- Management Representative for Traceability
6. COMPLIANCE OBLIGATION #
- Applicable Legal Requirements
- List of Legal requirement
- Latest update on OSHA (Amendment) 2022
- Right to use land
- Traceability of MSPO CoC of oil palm biomass certified materials
- Sales information
- Traceability Model
- Accounting System
- MSPO Certified Oil Palm Biomass Claim
7. TRACEABILITY CONTROL #
Determination of Traceability Model to choose any one of the methods
- Segregation (SG), or
- Mass Balance (MB)
Segregation #
- SG Model permits the mixing of certified oil palm biomass from a variety of MSPO SG certified sources
- The site has to ensure that MSPO SG oil palm biomass is kept physically separated from non-SG oil palm biomass
Mass Balance #
- MB Model allows for the mixing of MSPO and non-MSPO certified oil palm biomass
- Mass balance claims cannot be transferred from site to site administratively
- Monitoring of physical MSPO MB oil palm biomass inputs and outputs (volume or weight) is a must
- The output of MSPO MB oil palm biomass must not exceed than input within 3 months based on sales to customer records.
Maintain to application one accounting system to record all inputs and outputs. #
a. Continuous accounting system #
- Inputs and outputs movement at the physical site are monitored on a real-time basis
- The organisation shall ensure that the material accounting system is never overdrawn and the output must be produced by the site only
b. Fixed inventory periods #
- Usually, this system applies for the MB model when it allows for the mixing of MSPO and non-MSPO certified oil palm biomass
- However, the accounting will only report based on quantity from MSPO-certified oil palm biomass
- The organisation shall ensure that the quantity of MSPO MB oil palm biomass inputs and outputs (volume or weight) are balanced within 3 months
- The unused credits can be carried over, but only limited for 12 months or 4 consecutive inventory periods
8. ON-SITE IMPLEMENTATION