Establishment of MSPO Chain of Custody of Oil Palm Biomass
Updated on January 18, 2025

1. POLICIES #

    2. PROCEDURES / S.O.P #

      3. MANAGEMENT PLAN #

        4. DOCUMENTED INFORMATION #

          a). Management System #

          • Legal Identification & Monitoring
          • Internal Audit Reporting
          • Annual Management Review
          • Training programme
          • Compliance Obligation Report
          • Nonconformities and corrective actions
          • Monitoring and measurement results

          b). Stakeholder Management #

          • List of Stakeholder
          • Complaints and resolutions
          • Consultations, communications and actions taken
          • Proof of Legal Acquisition of Land Title
          • Compensation of Land Acquisition
          • Information to Subcontractors

          c). Operation / Production #

          • Business Management Plan
          • Pricing Mechanism
          • Handling of Non-Conforming Oil Palm biomass Document
          • Production Records
          • Records of sales, delivery, or transportation
          • CoC Implementation Records
          • Accounting Record

          d). Employee Management #

          • Updated Labour Register
          • Pay Slips
          • Disciplinary Actions Report

          e). OSH #

          OSH Plan including;

          • HIRARC
          • First Aid System
          • OSH Records

          f). Environmental/Biodiversity #

          • Energy Assessment
          • Water Management Plan
          • Waste Management Plan
          • GHG Reporting

          5. APPOINTMENT OF PERSONNEL #

            • Communications and Consultation Officer
            • Management Representative for Traceability

            6. COMPLIANCE OBLIGATION #

              • Applicable Legal Requirements
              • List of Legal requirement
              • Latest update on OSHA (Amendment) 2022
              • Right to use land
              • Traceability of MSPO CoC of oil palm biomass certified materials
              • Sales information
              • Traceability Model
              • Accounting System
              • MSPO Certified Oil Palm Biomass Claim

              7. TRACEABILITY CONTROL #

                Determination of Traceability Model to choose any one of the methods

                1. Segregation (SG), or
                2. Mass Balance (MB)

                Segregation #

                • SG Model permits the mixing of certified oil palm biomass from a variety of MSPO SG certified sources
                • The site has to ensure that MSPO SG oil palm biomass is kept physically separated from non-SG oil palm biomass

                Mass Balance #

                • MB Model allows for the mixing of MSPO and non-MSPO certified oil palm biomass
                • Mass balance claims cannot be transferred from site to site administratively
                • Monitoring of physical MSPO MB oil palm biomass inputs and outputs (volume or weight) is a must
                • The output of MSPO MB oil palm biomass must not exceed than input within 3 months based on sales to customer records.

                Maintain to application one accounting system to record all inputs and outputs. #

                a. Continuous accounting system #

                • Inputs and outputs movement at the physical site are monitored on a real-time basis
                • The organisation shall ensure that the material accounting system is never overdrawn and the output must be produced by the site only

                b. Fixed inventory periods #

                • Usually, this system applies for the MB model when it allows for the mixing of MSPO and non-MSPO certified oil palm biomass
                • However, the accounting will only report based on quantity from MSPO-certified oil palm biomass
                • The organisation shall ensure that the quantity of MSPO MB oil palm biomass inputs and outputs (volume or weight) are balanced within 3 months
                • The unused credits can be carried over, but only limited for 12 months or 4 consecutive inventory periods

                8. ON-SITE IMPLEMENTATION

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