Statement of Group Activities for Safety and Health Committee Training #

In this exercise, participants will form four teams to develop safety documentation, checklists, and records for effective management.

Group Activities Breakdown: #

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Team 1: Developing a Safety Audit Checklist on OSH-Related Documents & Records #

This team will be responsible for developing a simple audit checklist that covers all OSH-related records, including accident reports, training records, risk assessments, and equipment maintenance logs. The checklist should ensure that all necessary records are in place, properly documented, and regularly updated. The team should:

• Identify essential OSH documents.
• Ensure compliance with legal requirements and internal policies.
• Create a structure for auditing and verifying the accuracy of records.

Reference Link:

1. Workplace Risk Assessment
2. Accident Records
3. Safety and Health Rules
4. Provision of OSH Training
5. other input that may consider

Expected Output:
A safety audit checklist focused on verifying the presence, accuracy, and completeness of OSH-related documentation.

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Team 2: Safety Inspection – Welfare Facilities #

This team will focus on developing a safety inspection checklist for welfare facilities, including canteens, restrooms, first aid stations, and break areas. The checklist should evaluate the hygiene, safety, and accessibility of these facilities to ensure they meet regulatory and internal safety standards.

Key aspects to consider:

• Cleanliness and hygiene.
• Adequate ventilation and lighting.
• Proper signage and emergency access points.
• Accessibility and compliance with ergonomic standards.

Reference link: Safety, Health & Welfare or other input that may consider

Expected Output:
A checklist that ensures welfare facilities are maintained safely and meet all health and safety requirements.

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Team 3: Safety Inspection – Building Management #

Team 3 will create a checklist for building management safety inspections, covering aspects such as structural integrity, fire safety systems, emergency exits, and electrical safety. This checklist will ensure that the building is safe for occupancy and compliant with local safety codes and regulations.

Key areas to focus on:

• Fire alarms, extinguishers, and emergency exits.
• Structural soundness and preventive maintenance.
• Electrical installations and hazard prevention.
• Building ventilation and air quality systems.

Reference link: UBBL or other input that may consider

Expected Output:
A building management safety inspection checklist that covers all critical infrastructure and facilities.

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Team 4: OSH Monitoring Records for SHC Meeting Input #

This team will work on compiling a system for monitoring OSH performance indicators and records that can be used as inputs for SHC meetings. This includes tracking accident rates, safety training attendance, incident investigations, and risk assessment updates. The team will develop a standardized reporting format for use during SHC meetings.

Key records to include:

• Accident and near-miss records.
• Safety training attendance and outcomes.
• Updates on ongoing risk assessments and hazard controls.
• Corrective actions and their completion status.

Reference link:

1. Accident/Incident Records
2. Occupational Disease Records
3. Safety Inspection Records
4. Investigation Reports
5. Stakeholder or Interested Parties Feedback

Expected Output:
A standardized OSH monitoring report template to be presented during SHC meetings, highlighting key safety and health performance indicators.

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Presentation of Output: #

After completing the discussion and development of these checklists, each team will present their documented checklists and templates, ensuring that all aspects of safety and health compliance are covered. The checklists will be reviewed for practicality, regulatory compliance, and completeness, with the final version ready for use in SHC operations.

Each team will provide their completed checklists and monitoring templates for final review and integration into the organization’s SHC documentation system.